Are you fed up with using different systems to get all your construction management tasks done? Maybe you have a bunch of MS Word templates for your communication, one program for processing payrolls and another program for budgeting. Integrated construction management software can seamlessly integrate all these important activities into one convenient single-entry system.
All vital functions in one system-
Integrated construction project management software is usually designed from the ground up to meet the specific needs of the construction industry-not a single vital function has been left out. This software has robust, user-friendly applications for.
Contact management
Input the contact information and qualifications for your leads, clients, subcontractors and suppliers in the system once, and the information is automatically available anytime and anywhere you need it.
Estimating
Accurate estimating is important for winning bids and keeping projects profitable. Construction project management software allows you to import budgets from templates and track different versions of proposals, scope templates and cost estimates, etc.
Communication & Documentation
Customizable document templates make it easy to generate all kinds of important documents from contracts to RFIs, change order requests, legal notices, and more.
Work In Process Reporting
Always know exactly where your project stands. You can even link payments with project milestones to make sure you never overpay a supplier or contractor or get underpaid by a client.
Management, Administration & Accounting: Construction project management software provides complete integration of all your MMA functions for instant access to all critical information.
Payroll
There’s an integrated payroll function that can take care of all types of work and pay agreements,so you don’t have to worry about mistakes cropping up between your payroll and accounting systems
Integrated Construction Project Management software is at the cutting edge of technology for contractors and has an incredibly diverse and effective tool box that was only wishful thinking in the past. One way to distinguish between the different softwares in the market is to consider their capability in providing truly integrated end to end Construction Project Management. This may include functions like variations and change order management, flagging of exception conditions, modification capabilities for both prime and sub contracts, up to the minute business intelligence with reports and data, identifying budget concerns by scrutinising actual costs and predicted costs and much more. So who benefits the most from this software?
Project owner
This person usually finances or sponsors the project. The big picture information, important to this stakeholder, will be related to the progress and budget of the party that finances/sponsors the project. This person will benefit from the real-time and overall costs as against the scheduled budget. Construction software is known for its accuracy, and comprehensive and up to date reporting, which gives confidence and comfort to the owner as opposed to autonomous reports or bespoke spreadsheets. The knowledge that updates received are generated by a reliable end to end function of integrated software, that takes into account all elements of the project deliverables and finances, ensures the owner receives the true and unadulterated truth.
General contractor
The general or main contractor, appointed as the primary contractor and given the responsibility of the overall project management, will be answerable to the owner for delivering the project on time and on budget. The general contractor usually appoints specialist sub-contractors to complete certain special trades or elements of the contract. For the General Contractor the integrated reports are useful for spotting potential issues early, and making the right and timely adjustments to stay on track. The ability to track and manage sub-contract progress, bids, valuations and payments ; record daily transactions between the Principal Contractor and subcontractor and assist in highlighting possible constraints between the parties and timeous completion of the works is one of the many elements that early adopters of this system rave about.
Subcontractors
After winning the bid and getting appointed for carrying out the defined scope of work, access to the reporting and operational elements of the integrated system greatly simplifies their responsibilities over and above the physical work itself. The majority of payment triggers will be based on measured works or milestones which the integrated system shall monitor and prompt to ensure that the work is completed smoothly, and all invoices, certificates and receipts are processed without any delays.
Benefits of Integrated Construction Software
Integrated software solutions should be a necessity for any construction business as they offer significant benefits to projects.
Here are some of the main construction software benefits when using an integrated system.
Greater Efficiency
Teams can work with far greater efficiency when their software is integrated. All platforms will work with each other, share relevant data, and stay on the same page.
When software is integrated, teams can work with greater efficiency. All platforms will work with each other, share relevant data, and stay on the same page.if your data is synced across all your platforms it is possible to do one time entry of your data. This saves time, adds an element of automation and minimises potential mistakes. Cutting out time-consuming manual processes ensures a faster and more efficient workflow.
Accessibility –
Project teams may gain access to the same data anywhere, anytime. Thanks to synchronised integrated systems, access is controlled via user-access rights alight to the role of the user in the business. Using an integrated system, everyone can see the most up-to-date versions of project data or details. This makes sure everyone is on the same page always. Cloud-based software systems allow for greater accessibility for widespread or remote teams.
Collaboration –
Constant, synchronised information and easy access to data results in better collaboration. When teams all implement integrated software, to work from it improves collaboration. This is because everyone can access the same data and easily share insights and solutions. This results in better teamwork.
Better decisions –
Project and management teams can make better decisions courtesy of integrated software. Decisions are then data-driven based on real-time, accurate data.
Sounds like something that you’d want to hear more
How to start and not stop?
I would recommend starting simply by just taking this approach, which has negligible risk, simple and yet an amazingly effective positive step towards our goal of a proactive strategy
A) Take pen-paper or manual method (start now)
Start implementing the recommended strategy using your existing technology resources for a known and low-risk segment of Suppliers within your business to find out what works and what doesn’t. Indeed, this causes efforts, but this will pave the way for better clarity around unknown risks.
B) Take help from us
If you are ready to make a shift from reactive/preventive strategies to proactive strategies and stay ahead of the competition, let’s get in touch.
Looking to avoid HASSLE and bring FLEXIBILITY, let’s talk?
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Pradeep Mishra – Business Consulting Director, Aurion Systems
